Planning Application Consultation Response Procedure
(from Playford Parish Council Meeting: 6 July 2011)
The Parish Council is consulted by SCDC and SCC on planning applications. Responses are usually required within 23 days, a time frame which is at odds with the frequency of Council meetings.
It was therefore agreed at the last Council meeting to investigate the creation of a Planning Committee to determine the Council's responses to planning applications between meetings.
This paper sets out advice from SALC, the issues involved and proposes that Council meetings should be held as and when necessary to determine planning application consultation responses.
Advice from SALC
Is as follows:
Planning Committee or Council meeting?
There are two advantages to all Councillors being involved in planning matters:
In consequence there seems no advantage in creating a separate Planning Committee.
Fixed Meetings or Ad Hoc?
It is considered that having meetings fixed ahead is more burdensome administratively; notice of cancellation needs to be given. In addition Councillors will need to keep the dates free if meetings are fixed; ad hoc meetings can be arranged on dates to suit Councillors' availability.
Village Hall Room Availability
This will need to be checked before meetings are convened.
Administrative time will be required to arrange and service the meetings. There is also the cost of hiring the Hall; a note of the length of meetings needs to be kept for billing.
Notifying the Neighbours
This will be less burdensome for Councillors than at present and will merely require a note giving details of the application and the date and venue of the meeting and the arrangement to view plans to be delivered.
That the Council resolves to meet on an ad hoc basis to determine its response to planning application consultations
Addendum to Planning Application Consultation Response Procedure
(from Playford Parish Council Meeting: 4 July 2012)
In addition to the Response Procedure adopted in July 2011 it was agreed the following points should be added: